Preparing 1099-Misc Forms in QuickBooks

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To assign an existing expense account to a tax line in QuickBooks, open the “Chart of Accounts” menu and highlight the appropriate expense account. Right-click over the name of the account with your mouse and select “Edit Account.” Then choose the option to adjust the “Tax-Line Mapping” information from the menu that appears. Use the following drop-down menus to choose the appropriate tax form and tax line. The most common type of 1099 form is Form 1099-MISC, which is used to report payments made to individuals for services such as wages, tips, Medicaid, and Medicare. Each type of form has its own specific requirements for filing, so it’s important to be familiar with the different forms in order to correctly file your taxes.

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If you have any mapping already set, it will show you the accounts being mapped. If you need to add more accounts to the mapping, just click on the drop down and choose the additional accounts you want. A single account can only be used for each form.

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All the vendors you have designated as eligible to receive 1099’s will be listed. The only difference for 2020 will be to separate the vendors into two filing types the NEC (non-employee compensation) and MISC. By doing so, the account mapping in the QuickBooks file will have to be updated for your 1099 report to remain accurate.

If you previously used Intuit Full Service Payroll, it is important to note that we will no longer be filing your 1099s for you. You are responsible for the filings by following the instructions provided here. In both cases, you can encourage employees to use the Workforce portal to view their W-2 as soon as you have filed. Employees can also opt-in to paperless W-2s if desired. Whatever version you are using whichever state your business runs, Experts can answer your queries and will resolve any issue you facing while filling out 1099 and 1099 MISC. Now click on the 1099 form that needs to be printed followed by the Print tab.

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I’ve created a video to walk you through this process. I was a bit confused about the Rent explanation. If possible could you email me a bit more detail. I collect rent for some of my houses and the others are with management company. Usually i have my CPA do everything 1099 related but I didn’t have my normal appt with her due to Covid outbreak in our community . Where to get the data you need to make the best decisions to grow your business.

tax form

Internal Audit accountant definition Enhance filing accuracy by validating your form against IRS business rules. Tax PROs All-inclusive e-filing for tax professionals with robust tools for accurate filing. For QuickBooks to use Stripe Third-Party Account data for the generation of 1099s, you must first enable this feature within QuickBooks’ preferences. Is also available in a QuickBooks Desktop-compatible IIF file. You can download this within the Dashboard’s Legacy exports settings. Download an export of your Stripe account data suitable for import into your desktop QuickBooks.

How to Begin with Mapping 1099 Accounts in QuickBooks?

All of this information is required on the 1096 form that needs to be filed with the IRS and QuickBooks will pull the information from your company information section in QuickBooks. If the wizard method is employed, then at instruction number 6 choose the appropriate filing method and then click on the Print 1099s tab. You can identify the IRS forms reasonably easily. For example, in the image above, you can identify the form as a 1099-MISC by the box in the upper right-hand corner.

Once the details are checked properly, you can press on the Save option and then close the particular wizard for 1099. They are the WORST accounting software company out there and I honestly hope someone develops a software and puts them out of business because that is what they deserve. Not only is the window small with no option to resize, but the accounts show up unsorted with no way to sort or search the list. With hundreds of accounts mapping is tedious, having to do it annually using this extremely basic interface is a nightmare. Please add basic features to this app or at least sort it properly. Feel free to comment below if you have any concerns with mapping accounts and with your 1099’s forms.

This option allows you to reduce or increase the print’s size by 1/100th inch. These steps will allow you to print the IRS Form 1099 Quickbooks easily. Click “Print For Contractors” or “Print for your records”. Thereafter select the method from the filing method window. Firstly, open your Quickbooks account and create the 1099s. If you know the company name but not the individual’s name then leave the box of the company name empty.


Check with your CPA on current thresholds but for Box 7 it is currently $600. You can submit 1099 filings directly from within your payroll account. To get started, select Taxes and then choose 1099 filings. Choose “Get Started” or “Continue your 1099s.” These steps are similar to our Intuit Online Payroll system. However, you must select which accounts to map to each box rather than inputting a total amount.

After selecting the tax line, use the drop-down menu to assign the new expense account that you created or one that you previously established. Now you just follow steps 1-4 to make sure you create and submit accurate 1099’s and a 1096 form. This is a good place to review all 1099 vendor information and account mappings. If you want to set account in 1099-MISC Form without any confusion, DocHub is a perfect instrument for such tasks. Our online editing platform simplifies the process for any action you may want to do with 1099-MISC Form.

Get Started with Mapping 1099 Accounts in QuickBooks

If in case, a red-colored message appears on your 1099 Wizard screen that your settings don’t match the current IRS thresholds, then you have to follow these two steps. Firstly, click the hyperlink Show IRS 1099-MISC filing thresholds, and then secondly, click the button named Reset to IRS Thresholds. QuickBooks 1099 Wizard will show a list of vendors. From this list, you have to select those vendors that require 1099-MISC forms.


I recommend getting at least two 1096 forms in case of a printing error. Once the forms are prepared be sure to mail them to the IRS timely. Make a copy or scan of everything you send to the IRS in case there is ever a question and you need to review what you sent. Verify all documents are signed as needed before mailing. If you discover that you missed a 1099 after filing with the IRS, submit the missing 1099 with its own 1096 as soon as possible.

I don’t have time to redo work I did last year and the year before and won’t have it again next year in January!!! Also, the interface to map accounts in QBDT is ridiculously small. You can only see the entire account name if you hover over it. Verifying and rebuilding your datais a good start when it comes to fixing 1099-related issues in QuickBooks Desktop.

When you want to review information about a line item in this program, you need to set up an individual account for that line item. The same holds true if you want to report financial information on a tax return — you need to create a specific account to report and collect the data. First, I will tell you how to let QuickBooks know that you have independent contractors that you need to track payments for and issue 1099-Misc forms to.

00 – IRS Website (

You have an expense account where you track the payments made to independent contractors. Let’s call this account “Contractor’s Expense Account”. Now moving to this step, the user will have to tell QuickBooks where the amount paid from each account will appear in the form. In order to map accounts or omit payment from 1099 MISC forms, the user will have to select from the Apply payments to the 1099 box drop-down list.

Filing 1099s is indispensable when the user makes payments to contractors in different forms like cash, direct deposit, and checks. The 1099-NEC is specifically for reporting nonemployee compensation, whereas many other types of compensation can be reported on the 1099-MISC. Once done, you can repeat the same procedure for other vendors. Make sure these vendors should be eligible for 1099. This should be noted when you map the accounts, select the Show all accounts or Show 1099 accounts either. Follow the instructions and print your form on plain paper, then check it against the preprinted form to see if they are in alignment.

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With this in mind, we are providing you with the “how-to” on printing 1099 forms from QuickBooks Online Plus. Keep in mind, you will not be able to print forms from QuickBooks Online editions Essentials and Simple Start. Therefore, consider upgrading to the QuickBooks Online Plus edition, if you need access to the QuickBooks Online 1099 form wizard. In order to map the 1099 accounts, you are required to navigate through the Vendor’s menu, provided in QuickBooks Online.

After being done with the selections, the user should now tap on the Continue tab. This takes you back to the list of vendors already set to receive a 1099, you can review them and add any additional vendors or correct information. If information is missing it will show in red. Check out our video for step by step instructions on how to prepare and print 1099 forms using QuickBooks® Online.